Product Information File (PIF) Review
PIF Review service to verify cosmetic product documentation, safety assessments, and regulatory compliance for EU market…
€ 100.00
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We chase the documents for you
Cosmetics
Article 11 · EC No 1223/2009
We contact your manufacturer
PIF Authoring
We build your Product Information File from scratch by dealing directly with your manufacturer — chasing the technical documents, translating what comes back, and assembling the dossier. For brands whose factory is in China, South Korea, Türkiye or a private-label facility that has never been asked for a PIF before.
€ 200.00
We correspond with your manufacturer directly — you do not have to translate or chase.
Documents collected, reviewed and assembled into a compliant PIF.
Built to Article 11 of Regulation (EC) No 1223/2009.
This is not the same as PIF Review. PIF Review checks a dossier you already hold. PIF Authoring is for when you do not have one and the information sits with a factory that will not respond to you. If you already have the documents, PIF Review is cheaper and the right choice.
We deal with the factory
China, South Korea, Türkiye and private-label suppliers.
Article 11 structure
A dossier built the way an inspector expects to read it.
Gaps named explicitly
You are told what is missing, not left to guess.
Fixed price
€200 per product — the chasing is included.
How it works
How PIF Authoring works
1
Order & authorise
You give us your manufacturer’s contact and permission to approach them on your behalf.
2
We make contact
We write to the factory with a precise, technical document request and follow it up until it is answered.
3
Review & assemble
What arrives is checked for adequacy, translated where needed, and assembled into the PIF.
4
Delivery & gap report
You receive the dossier plus a plain statement of anything still outstanding and how to close it.
The problem this service actually solves
Most brands that stall on their Product Information File are not stuck on the regulation. They are stuck on a factory that will not send the raw material specifications, or sends them in Mandarin, or does not understand why a European customer needs a certificate of analysis for an ingredient that has been in the formula for five years.
PIF Authoring puts that conversation on us. We contact your manufacturer directly, in a technical vocabulary they recognise, and we keep going until the dossier is complete.
Who this is for
Brands manufacturing in China, South Korea and Türkiye, and anyone working with a private-label facility. These are the relationships where the documentation gap is widest — not because the products are poor, but because the factory has never been asked for an EU-format technical file.
What is included
- Direct correspondence with your manufacturer or private-label supplier.
- Collection of formulation data, raw material specifications, safety data sheets and certificates of analysis.
- Review of what arrives, and follow-up on what is missing or inadequate.
- Assembly of the complete Product Information File to Article 11.
- A written statement of anything that remains outstanding, so you know exactly where you stand.
What is not included
- The Cosmetic Product Safety Report. The CPSR is a separate service and a separate signature — it can be ordered alongside this one.
- Laboratory testing. If tests are missing we identify them and can arrange them, but the testing itself is quoted separately.
What we need from you to start
- Your manufacturer’s contact details and your authorisation for us to approach them.
- The product name, intended market and whatever documentation you already hold.
- Your label artwork or draft, if it exists.
Why this is worth outsourcing
- We know what to ask for. A request that names the exact document in the factory’s own vocabulary gets answered; a request for "the safety documents" does not.
- We know when the answer is inadequate. A specification sheet missing an impurity profile looks complete to a brand owner and is useless in a PIF.
- It removes the bottleneck. Document chasing is the single most common reason a launch slips, and it is the part brands are least equipped to do.
- You get a defensible dossier, structured to Article 11 and ready for your Responsible Person to hold for ten years.
PIF Review assesses a file you already have and tells you what is wrong with it. PIF Authoring is for when there is no file, and the information lives with a manufacturer who is not replying to you. Different problem, different service.
It happens, and we will tell you early rather than bill you for silence. In that situation your options are usually a different supplier or reverse-engineering parts of the file through testing — we will set out what is realistic.
We correspond in English and in the technical vocabulary of cosmetic manufacturing, which is what actually unlocks these conversations. Where documents arrive in another language we handle the translation of the technical content.
No. The safety report is a separate service requiring a qualified Safety Assessor’s signature. Most customers order both — the PIF is where the CPSR lives.
Yes, the price is per product. If you have a range sharing a base formula, contact us and we will scope it sensibly rather than multiply the fee.
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The dossier needs a safety report
View CPSR →
A PIF without a CPSR is still incomplete
Article 11 requires the Cosmetic Product Safety Report inside the Product Information File. We can prepare and sign it alongside the authoring work.
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